langebaan yacht club membership application form pdf

Langebaan Yacht Club

CONSTITUTION

LANGEBAAN YACHT CLUB

The name of the Club shall be the LANGEBAAN YACHT CLUB , and the headquarters shall be at Langebaan.

The object of the Club shall be the encouragement of Boating, Sailing, Canoeing and Angling.

3LEGAL POSITION OF THE CLUB

3.1The Club is not formed for the purpose of carrying on any business or enterprise that has for its object the acquisition of gain by the members of the Club, except activities to subsidies Member fees and contributions.

3.2The Club is liable for its own debts and any assistance granted to any person or body, whether corporate or unincorporated, shall not render it liable for the debts of such person or body.

3.3The Club may sue or be sued in the name of its Commodore, for the time being, in any Court of Law in the Republic of South Africa. All process of law, notices and the like shall be regarded as sufficiently served on the Club if served on the Commodore personally. The Commodore shall not be personally liable for any loss suffered.

3.4The Club shall acquire rights and shall incur liabilities in its own name and apart from its members, and no member shall under any circumstances whatsoever be liable for any of the debts, liabilities or obligations of the Club of whatsoever nature or howsoever arising.

4. MEMBERSHIP

Membership of the Club shall consist of persons duly elected to one or other of the following categories:

4.1SENIOR MEMBERS CONSISTING OF:

4.1.1 ORDINARY MEMBERS: Ordinary members shall be ladies and gentlemen over the age of 18 years.

4.1.2 HONORARY LIFE MEMBERS: Any person who has rendered exceptionally distinguished service to the Club may, on a recommendation by the Executive Committee at a General Meeting of the Club, be elected as Honorary Life Member if two thirds of the numbers present and voting are in favour, and shall thereafter become entitled to all the privileges of Ordinary Membership without subscription.

4.1.3FOUNDATION MEMBERSHIP: Foundation Members shall have all the privileges allowed to Family Members but shall not be required to pay annual membership fees. This clause to be considered annually at the Annual General Meeting.

4.1.4FAMILY MEMBERS: Family Members shall consist of parents (Senior Members) and all their children under the age of 18 and also students of such parents.

4.2 JUNIOR MEMBERS CONSISTING OF:

4.2.1 STUDENT MEMBERS: Student Members shall be persons who are recognized by the

Executive Committee as full time students of a University or any educational institution or a person serving articles or apprenticeship whilst still dependant.

4.2.2JUNIOR MEMBERS: Junior Members shall be persons under the age of 18 years. Any Junior Member shall become eligible for Student Membership at the commencement of the season following his or her birthday.

4.3 HONORARY MEMBERS: Honorary Members may be elected by the Executive Committee for

one year. Any such election shall be by the unanimous vote of the Executive Committee, and notice of such election shall be posted on the Club Notice Board forthwith.

4.4. CORPORATE MEMBERSHIP:

Corporate Membership shall apply to Companies and any other organization approved by the Executive Committee. Rates to be determined by the Executive Committee on application. Membership shall be restricted to 5 corporate members per application.

5. NOMINATION AND ACCEPTANCE OF CANDIDATES TO MEMBERSHIP

5.1Except where otherwise provided in this Constitution, candidates for Membership shall be elected as follows:

5.1.1Every candidate to be proposed by and seconded two Senior Members.

5.1.2The Application Form for Membership, duly completed , shall be sent to the Secretary of the Club. (A previous member of the Club who was in good standing at the time of his or her resignation, will be accepted without payment of an Entrance Fee on rejoining)

5.1.3The Application Form for Membership shall then be posted on the Club Notice Board for a period of at least 14 days.

5.1.4Candidates for election of acceptance may, with the sanction of the Executive Committee, make use of the Club during such time as their names are on the Club Notice Board.

5.1.5Members aware of any circumstances rendering the admission of a candidate undesirable, should communicate personally or by letter with the Commodore or another member of the Executive Committee. Any such communication will be treated as strictly confidential.

5.1.6The Applicant will be interviewed before joining.

5.1.7No Candidate who has been rejected, or whose name has been posted and withdrawn, shall be eligible for nomination without the approval of the Executive Committee within a period of 12 months thereafter, and no candidate who has been twice rejected shall again be eligible for election.

5.2The Executive Committee may cancel the membership of any member within 6 calendar months of the date of election, and such ex-member shall not have the right to make any appeal whatsoever, nor to demand the reasons for such cancellation of membership, but the subscription and entrance fee (if any) shall be refunded in full. Except where otherwise provided in this Constitution, all members (including ordinary members), shall be elected by the Executive Committee.

• RESIGNATIONS

Resignations must be submitted to the Secretary of the Club in writing prior to the 30th June. A member who fails to notify the Secretary before the date of the Annual General Meting, of his or her intention to resign, shall be liable for the subscription for the ensuing year.

• ENTRANCE FEES AND SUBSCRIPTIONS

7.1All persons on joining the Club shall be liable for an entrance fee on election on acceptance. Junior and Student Members to pay 25% of subscriptions only.

7.2Annual subscriptions shall be due and payable on the 1st of April each year, and notices to this

effect shall be sent to members prior to that date. Except for all categories of Honorary Members.

7.3Entrance Fees and Subscriptions payable by Members, shall be decided upon at the Annual

General Meeting.

7.4Any person who becomes a member of the Club after the 1st October in any year, shall be liable for

half of the annual subscription only for that financial year.

• NON-PAYMENT OF SUBSCRIPTION

8.1Should any Member fail to pay his or her annual subscription by the 30th April, the Secretary shall

send him or her a written notice calling upon him or her to pay forthwith.

8.2If such subscription shall remain unpaid on the 30th June of that year, the name of such member

shall be posted on the Club Notice Board and removed from the list of members which shall at all times be kept posted in the Club House.

8.3Such defaulting member shall automatically cease to be a member of the Club, unless and until he

or she have furnished a satisfactory explanation to the Executive Committee which may thereafter, upon payment by him or her of all arrears, reinstate him or her as a member.

8.4A minimum administration fee of R10-00 per month will be levied on subscriptions outstanding at the 30th April.

• CLUB MANAGEMENT

9.1The management of the Club shall be vested in the Executive Committee.

9.2The Club shall keep proper books and records, including a register of its members.

• EXECUTIVE COMMITTEE

10.1The Executive Committee shall consist of 10 senior members, that is to say, four flag officers and six committee members, which includes the Secretary and Manager. The retiring Commodore may be elected to the Executive Committee.

10.2The Executive Committee shall meet once every month and any member who has failed to attend two consecutive meetings, shall furnish an acceptable explanation or vacate/his/her office. Proper

minutes shall be kept of all meetings of the Executive Committee.

10.3Unless otherwise provided in this Constitution, six shall form a quorum at any Executive Committee Meeting, and any decision shall be made by Majority Vote, the Commodore having a casting vote.

10.4Any member of the Executive Committee having a personal interest in any contract or financial

dealing of the Club shall disclose such interest, and shall be precluded from voting on the matter.

Should any such member not disclose his or her interest he or she shall be deemed guilty of

improper conduct.

10.5The Executive Committee may fill any vacancy that may occur in its body during its year of office

other than the office of Commodore, and may furthermore co-opt members as it may determine provided that not more than a total of three members may be appointed or co-opted to the committee to fill such vacancy or as co-opted members.

10.6The Executive Committee may appoint a Secretary/Manager and such staff as required for the

efficient running of the Club, and fix their remuneration and duties.

10.7The Executive Committee shall have full power to transact all business of the Club which does not

specifically, under this Constitution, require the sanction of a General Meeting, and to deal with any condition or circumstance arising for which specific provision is not provided in this Constitution.

10.8The Executive Committee shall have power to make, amend and rescind Bye-Laws for the

conduct of the Club, provided such Bye-Laws are not in conflict with this Constitution. A copy of all such Bye-Laws shall be posted in the Club House for the information of the members.

10.9The Executive Committee may, at its discretion, give reciprocity terms to any Yacht, Boating or Canoeing Club. This to be applicable only outside a radius of 100km.

• FLAG OFFICERS
• The Commodore
• The Vice-Commodore
• The Rear Commodore - Outdoors
• The Rear Commodore - Indoors

11.5Only persons who have served as Flag Officers for at least one season shall be eligible for Commodore. Should the position of Commodore become vacant, a special General Meeting shall be called within 30 days of the vacancy occurring to fill the office.

11.6TERM OF OFFICE : COMMODORE

The maximum continuous term of office for Commodore is 2 (two) years. The same candidate can be elected to this position after a break of 1 (one) year.

11.7FLAG OFFICE BEARERS

All nominations for flag officers to be posted on the club’s notice board at least 14 (fourteen) days before the A.G.M.

• SUB COMMITTEES

12.1The Commodore shall be an ex-officio member of all Sub-Committees.

12.2The members of Sub-Committees, apart from the respective Chairmen, shall be appointed by the

Executive Committee at its first meeting after assuming office. The Executive Committee may at any time make further appointments or terminate any appointment.

• ANNUAL GENERAL MEETINGS:

13.1The Club’s accounts shall be closed annually on the 31stMarch, and the Annual General Meeting

shall be called annually not later than the 30th June. The business of the Annual General Meeting shall be as follows:

13.1.1Confirmation of Minutes.

13.1.2Presentation of the Audited Accounts and Balance Sheet of the Club.

13.1.3Presentation of the Annual Reports.

13.1.4Appointment of President, Honorary Life and Honorary Members (if any).

13.1.5Election of Flag Officers and Members of the Executive Committee.

13.1.6Members may request items to be placed on the Agenda, upon not less than 14 days notice to the Secretary, prior to the posting of the Notice and Agenda of the AGM for inclusion in the Agenda.

13.2Nominations for the offices of Flag Officers shall be received in writing no less than 14 days prior to the Annual General Meeting and posted on the notice board at the Club offices.

13.2.1The four (4) nominees for the office of Members of the Executive Committee shall be proposed by a Senior Member and seconded by another and shall signify his or her acceptance thereof.

13.3SPECIAL GENERAL MEETINGS:

The Executive Committee may, and upon requisition signed by no less than 25 Senior Members, call a Special General Meeting of the Club. Any such requisition shall state the business for which a meeting is desired.

13.4NOTICE OF SPECIAL MEETINGS:

Not less than 14 days prior to any General Meeting of the Club, a notice shall be posted at the Headquarters of the Club and not less than 8 days prior to such General Meeting, a circular shall be sent to the last-known address of each Senior Member. Such notices and circulars shall state the business for which such meeting is called and any discussions and resolutions shall be confined to the scope thereof.

13.5A quorum at any Annual General Meeting shall be 60 Senior Members present in the person, or by postal vote.

• CHAIRMAN AT MEETINGS

14.1In the absence of the Commodore, the most senior Flag Officer present shall preside at any General Meeting.

14.2Should none of the aforementioned Office-Bearers be present, the meeting shall appoint a Chairman.

14.3The Chairman shall have in addition to a deliberative, a casting vote in the event of equality of

• INTERPRETATION

15.1If any question or dispute should arise at any meeting of the Club as to the interpretation or

meaning of the rules, the Chairman of such meeting should give a ruling.

15.2Any Senior Member present may object to such ruling whereupon the ruling shall be submitted to

the meeting for final decision.

Senior Members shall be entitled to vote either in person or by postal vote at any General Meeting of the Club. Voting shall be by show of hands unless any Senior Member requests that the vote shall be taken by means of a ballot. Unless otherwise specially provided in these rules, a decision or resolution of a General Meeting shall be by a majority vote.

• MOTIONS (GENERAL MEETINGS)

Any motion put at any General Meeting of the Club shall be proposed by and seconded by two

Senior Members.

• ALTERATIONS TO THE CONSTITUTION

18.1No alteration to, addition to or deletion from this Constitution shall be allowed except by a

majority of not less than two-thirds of the Senior Members present at a General Meeting in person or by postal vote.

18.2No resolution involving any alteration to, addition to or deletion from this Constitution shall be

put to a General Meeting unless notice thereof signed by 12 Senior Members shall have been posted in the headquarters of the club for a period of not less than 14 days immediately prior to such General Meeting.

• BANK ACCOUNT

19.1Monies received on behalf of the Club shall be placed to the credit of the Club at its Bank or in

any savings Bank Account as the Executive Committee may from time to time direct.

19.2All cheques drawn against the club’s Banking Account aforesaid, shall be signed by any two of

the following: The Commodore, the Vice-Commodore, The Rear-Commodores and the Manager.

The Executive Committee shall appoint a qualified Auditor to audit the Accounts and Balance

Sheet of the Club. Such Auditor shall not be an officer of the Club or a member of the Executive

• IMMOVABLE PROPERTY

21.1The Club shall have the power to acquire, own and dispose of immovable property.

21.2The management and control of such property shall be entirely in the hands of the Executive

Committee provided that no sale, purchase or mortgage of any such property shall be made without the consent of two-thirds of the Senior Members present at a special General Meeting.

21.3The Club shall have the power to borrow money under security of property immovable and

movable, and to authorize the execution of such mortgage bonds as may be necessary to effect this purpose.

• LEGAL PROCEEDINGS

The Commodore for the time being shall, when authorized to do so by the Executive Committee,

take or defend any legal proceedings for and on behalf of the Club. Service of any process upon

the Commodore shall be deemed to be service upon the Club.

• DAMAGE TO CLUB PROPERTY

A member shall be liable to make good any damage done to Club property, whether such damage

is done by the member personally or any one or more of his or her guests.

Floating trophies may be retained by their winners after presentation provided that a written guarantee to return the trophy or trophies on request is sent to the Secretary and the approval of the Executive Committee obtained. A record of all trophies shall be kept by the Secretary in a book for that purpose and a receipt shall be obtained for all trophies taken and a receipt given on return.

• IMPROPER CONDUCT

25.1Should any member be guilty in the opinion of the Executive Committee of conduct unbecoming

a lady or gentleman or prejudicial to the interests and reputation of the Club, whether within the

Club precincts or outside them, the Executive Committee shall have the power to call upon such

Member in writing through the Secretary to resign and/ or to suspend him or her forthwith from the use of the Club premises and privileges.

25.2The Executive Committee shall afford such member a reasonable opportunity of disproving, explaining or justifying his before taking action under clause 25.1.

25.3If the member fails to resign within seven days from receipt of such request then the Executive

Committee shall be entitled summarily to expel such member.

25.4The Executive Committee shall afford such member a reasonable opportunity of disproving,

explaining or justifying his or her conduct before taking action under this clause.

25.5For the purpose of considering the expulsion of a member, a quorum of not less than two-thirds

Members of the Executive Committee shall be present and the decision shall be arrived at by the ballot according to the majority vote.

25.6Any member so expelled may appeal against the decision of the Executive Committee by giving

notice of his intention to appeal to the Secretary within 10days of his notification of such decision.

25.7Upon receipt of such notice, the Secretary shall call a Special Executive Committee Meeting of the Club to consider such an appeal and the decision of such meeting shall be final.

25.8It shall not be incumbent upon the Executive Committee to state reasons for an expulsion and no

Member shall have cause for action for alleged wrongful expulsion.

26CLUB FLAGS

26.1The Club flag shall have a navy blue background with a white border and shall have a pink and

white Flamingo shown in flight on it.

26.2The Commodore’s flag shall be the same as the Club flag, but shall be swallow-tailed; the Vice-

Commodore’s flag shall be the same as the Commodore’s flag but shall bear one white disc against

the hoist; the Rear Commodore’s flag shall be the same as the Commodore’s flag but shall bear two white discs against the hoist.

All races shall be conducted in accordance with the rules laid down by South African Sailing together with such local rules as may from time to time be authorized by the Executive Committee.

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Langebaan Yacht Club

Situation & Directions Langebaan Yacht Club is situated on the south side of the Langebaan village, on the Langebaan Lagoon. From Cape Town, take the R27 north. Turn left at the Langebaan turnoff. You are now in Oostewal Road. Follow this road through Langebaan. At the intersection with Sunbird Drive, turn right

Description Langebaan Yacht Club provides recreational amenities for members, which include Boating, Sailing, Canoeing, Angling and general social activities.

Contact Info: EMail: [email protected] Website : www.langebaanyc.co.za/

Published In: Forms

Membership Application Forms & Templates

Almost everyone prides themselves on being members of specific clubs. This is not usually meant to boast, but it is an affirmation of being part of the status quo. To most, membership in certain clubs is an earned privilege that they are proud of. A membership application form acts as a gateway to some clubs and organizations. Hence, one may want to roll out the welcome mat for the prospective members by ensuring that the membership form to your club or organization is well-drafted and easy to fill out.

Of course, first impressions are very important when you are looking to bring new members on board. A membership application form is a great way to welcome new members to your organization. It also serves as an identification and a ticket that would enable the new members to enjoy the club’s services and join the club’s events.

Types of Memberships

There are four different main types of memberships, two for organizations and two for individuals :

Associate members

This type of membership is usually non-voting, but the members can submit and participate in all initiative reviews. They are also allowed to participate in all membership meetings, functions, and initiatives fully. This offers them a unique advantage to network with other shareholders of the club/organization. Associate membership is usually free for students of the center of Excellence, professional bodies, research institutes, etc.

Individual members

In this type of membership, the members are granted voting rights, and they are also entitled to hold office positions and contest elections for the office bearers of the committees and chapters. As members, they can individually submit their ideas and business plans, participate in the organization’s initiative reviews, and participate fully in all membership meetings, functions, and initiatives. Other than the unique advantage that they stand to get from networking with the organization’s key shareholders, they are also eligible for other key benefits offered by the foundations and their partners according to the category of their memberships.

Organization members

These are either commercial or non-commercial members or an organization committed towards innovation, accountability of their development initiatives, entrepreneurial skills, and coming up with initiatives, products, and services for the organization. These organizations are usually geared toward influencing the development of corporate social initiatives. This is, in most cases, a paid membership. 

Education institution members

These are members of educational societies, research institutes, universities, professional bodies, and research institutes that commit towards fostering entrepreneurship, innovation, social accountability, and skills for their students’ internal development initiatives and act strategically to develop initiatives and new products and services for the organization. This is usually a paid membership.

Basic Information to Include in the Form

Here is some key information that should be included in a membership application:

• The type of membership being applied for including the membership level and fees
• Application requirements: E.g., is the applicant is required to have a specific designation, what level of education is the applicant required to have obtained, which profession should they be in?
• The terms and conditions of the membership
• Their contact information, including their name, address, email, telephone, etc.
• The condition for the different types/levels of memberships, i.e., the terms, responsibilities involved, privileges, etc.
• The payment details, options, and process details may include online payment, check, direct deposit, etc.
• The membership application procedure
• Previous membership
• Sponsors or references if required

Why You Should Consider Using an Online Membership Application Form

If your club/organization doesn’t offer online member registration or services online, here are a few reasons why you should consider using an online process:

Convenience

These days’ people are looking for more convenience on how they access membership registrations. With an online application form or process, your potential members can easily sign up online anytime at their convenience. This means that when anyone is interested, they can apply to be a member right away without spending more time downloading forms, mailing, or faxing them in.

Increased efficiency

When you allow potential members to join through an online application process, their information is automatically captured in your database, offering you increased efficiency. There is no need for the staff members or volunteers to spend their valuable time transferring information from a printed sheet into the database.

Improved data accuracy

If you use online application forms, the data will already be stored in your member database, ensuring that the details are correctly recorded and that the member can make any future updates on such information through online member self-service.

Automatic data back-up

With a well-developed online member application, the new member’s contact information is not only backed up automatically. Still, it is also backed up in the cloud, so there is no chance that one can lose their precious member information or have an outdated record.

Secure online payment

Other than an online membership application, the new members should pay their registration fees online. Having an online registration system that allows them to pay online makes the entire process much smoother for both the new members and the administrative staff as there is no need for the staff member to deal with manual payments or wait for the checks to arrive in the mail.

It is paperless

Using an online system is not only convenient to the users, but it is also an environmentally friendly option to use since it is a paperless process!

Free Membership Application Forms

There are many different options to choose from when it comes to membership templates. Choose and download from our professionally designed templates to get started. The process is simple, simply select the template that you want to download, click on the download button, customize the application that you have downloaded, and you are good to go!

Your membership application form is a representation of your first step in establishing a great relationship with your prospective members. Since first impressions go a long way, it is important that your membership application form not only capture the right information but is also informative and welcoming to the new applicants. We hope that by using this guide, you will be able to draft a great membership application form for your prospective clients. Good luck!

Related Documents

LONG BEACH YACHT CLUB

P.O. Box 97 - Long Beach, MS 39560 (228) 206-7707 www.longbeachyachtclub.com Member Gulf Yachting Association

APPLICATION FOR MEMBERSHIP

• Address ADDRESSES RESIDENCE Street Address Line 2 CITY State / Province ZIP
• EMAIL [email protected]

• SPOUSE NAME
• SPOUSE EMAIL [email protected]

HAVE YOU EVER BEEN A MEMBER OF A YACHT CLUB:

• Please choose which membership type below: Please Select Regular Military Junior Reinstatement
• MEMBER NUMBER

Special Note: Please initial below if you wish to OPT OUT of club email and text messages - our best way of communicating club news and events

I DO NOT wish to receive club news and notices via electronic means

PLEASE CIRCLE YOUR INTEREST IN CLUB COMMITTEES:

ARE YOU INTERESTED IN SAILING? YES

House bldg & grounds.

ENTERTAINMENT JUNIOR ACTIVITIES

Following are the LBYC Membership Levels and Dues NOT inclusive of any authorized assessments. Currently the club has a $15 per month capital improvements assessment

REGULAR MEMBERSHIP $720.00 annually -Must be at least twenty-one years of age A regular membership is entitled to: -Vote in any voting situation -Serve as any committee chairman -Hold an elected position MILITARY MEMBERSHIP $540.00 annually -Active members of the U.S. Armed Forces or the U.S. Coast Guard -Not eligible to serve in an elected position -Not eligible to vote in any voting situation -Exceptions to this subsection (Military Membership) may be granted by the Board of Governors. JUNIOR MEMBERSHIP $35.00 annually (Not subject to club assessments) -Must not have reached the age of twenty-one or has not reached the age of twenty-three and is enrolled as a full-time student. -One of the three endorsers of such application may be a dependent child of a member. -Application must have the signature of a parent or legal guardian of the applicant. -Posting of said application on a conspicuous bulletin board shall be for no less than ten (10) consecutive days. -Not eligible to vote in any voting situation. -Not eligible to serve as chairperson of any committee. -Not eligible to serve in an elected position.

REINSTATEMENT OF A PAST MEMBER

-Proposals for reinstatement of a past member will follow the same requirements of that of a regular member. -Reinstatements of a past member who has been inactive for less than one year require that member to pay any past dues, fees, assessments, and bonds for the period the member was inactive. -Reinstatements of a past member who has been inactive for more than one year must satisfy the same requirements of a proposed regular member, except for those provisions identified in Article IX of the by-laws.

AUTOMATIC RENEWAL

Membership automatically renews each year for a full year with the December billing. Membership renewal can be cancelled if the club is notified in writing by February 15th of the new year. Annual Dues may be paid in one of two ways:

1. Pay dues and 12 month's assessments in full by February 15

2. Elect the payment plan with 1/12th of the annual dues plus any assessment paid monthly

LBYC OFFICE USE ONLY

Date application, date initiation fee, initiation amount, date membership, cards mailed:.

• MEMBERSHIP NUMBER
• Should be Empty:

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PO Box 72 Langebaan 7357 Tel: 022 772 2466 E-mail: [email protected]

No upcoming events.

Click here for more information on SANParks Boating Regulations 2017/2018.